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Executive Assistant
Commercial & Administration
Job Type:
Edinburgh, Mid & East Lothian
Exact Salary:
Up to £35000 per annum
Date Posted:
14-Jun-2022 12:51 PM
Ref #:

My client, a successful SME organisation based in Edinburgh City Centre have an immediate requirement for an experienced Executive Assistant (EA) to support their Senior Management and Stakeholder team of 3.

Responsibilities will include:

  • Provide EA and secretarial support to the Senior Management team.

  • Booking and arranging complex travel, transport and accommodation requests.

  • Manage multiple diaries and manage email inbox.

  • First point of contact for Senior Management team which will include screen and direct phone calls, distribute correspondence, handle general request requests and queries appropriately.

  • Preparation and follow up for meetings including note taking, production of reports, presentations, and briefings.

  • Coordinate events and ensure Management team have appropriate material.

  • Produce marketing documents and facilitate distribution to Clients using appropriate marketing softwares.

  • Maintaining office and electronic filing systems which will include both paper and cloud storage.

  • Assisting in other ad hoc administrative duties to ensure the smooth running of the office.

To be considered for this position, candidates must have the following background and experience:

  • Solid experience of working as a EA &/or PA at Executive/Partner/Senior/Stakeholder level.

  • Ideally you will have experience of working within a professional SME organisation, within a varied and hands on position, providing support depending on the needs of the business and team.

  • Advanced IT skills are essential, this should include MS Outlook, Word, Excel & PowerPoint. Ideally you will also have experience of using SharePoint and cloud based storage technology and marketing tools such as Adobe, Mailchimp etc.

  • You will be proactive at all times whilst being able to demonstrate your organisational, planning, forward thinking and problem solving experience.

  • Exceptional attention to detail and accuracy required.

  • Confident and professional communication skills, written and verbal.

  • Able to use your own initiative to complete tasks and work unsupervised.

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